Prepared by Titus Kuepfer · Prosynergy Bookkeeping
April Revenue
$88,419
↔ Within normal range for the month
Net Income
($19,950)
↓ One-time costs + COGS pressure
Cash in Bank
$51,157
↓ $45,686 from March peak
Profit Quality
1.86
⚠ Watch — see Key Accounts
"April was a normal-volume month that swallowed some big one-time costs — but the business has $51K in the bank and $58K coming in from active jobs."
Three Power Insights
💧 Your Cash Dropped $46K — Here's Exactly Why
April's cash fell from $97K to $51K — but this isn't as alarming as it looks. March was an unusually large collection month that temporarily inflated your cash. This month's drop was driven by three clear things: $34K in new work billed but not yet collected (that money is coming), $16K in credit card balances paid off (that's a win), and $8K in owner distributions. You still have $51K in the bank and $58K in receivables — a combined $109K working for you right now.
Confirm your top A/R clients are on track to pay within the next two weeks. That $58K should land by end of May.
📐 April's Job Costs Ate Your Gross Margin — Here's the Lever
With $88K in revenue and $93K in job costs, April ran a -5.6% gross margin. Subcontractor costs alone were $58,071 — 66 cents of every dollar billed. Your budget targets COGS at 70% of revenue, so you're not far off plan, but a negative gross margin means overhead has nothing left to absorb in lower-billing months. The lever is sub markup: a consistent 5% improvement on sub costs would have added $4,400 to gross profit in April alone.
📋 Two Big One-Time Costs Punched This Month's P&L
$4,700 in taxes & licenses and $4,538 in accounting fees hit in April — together that's $9,238 that likely won't repeat next month. Strip those out and your underlying operating expenses run closer to $6,800/month, which is actually quite lean for a business this size. The net loss of $19,950 looks worse than the underlying run rate.
P&L Summary — April 2026
Line Item
April Actual
Budget
Variance
4-Mo Avg*
Revenue
$88,419
$129,892
-$41,473
$85,805
Cost of Goods Sold
$93,366
$90,924
-$2,442
$81,337
Gross Profit
($4,947)
$38,968
-$43,915
$4,468
Operating Expenses
$16,019
$28,316
+$12,297
$9,799
Other Income (Net)
$1,017
—
—
—
Net Income
($19,950)
$5,151
-$25,101
($7,201)
*4-month rolling average based on Jan–Apr 2026 actuals. Budget column reflects April 2026 budget targets. OpEx was favorable vs. budget due to lower estimated costs — but includes ~$9,238 in one-time tax and accounting charges.
Cash Flow Waterfall — April 2026
Beginning $96,843 → Ending $51,157 · Verified ✓
What This Means
Revenue In
$88,419 billed — solid for a normal April month, right on the rolling average.
Job Costs High
COGS of $93,366 exceeded revenue — subs and materials ran above the billing level this month, producing a negative gross margin.
$34K Still Coming
Accounts receivable grew $34,252 — you billed more than you collected. That money is still coming in and should arrive within the next two weeks at your normal pace.
A/P Carried $32K
Vendor payables increased $32,504 — you're carrying more obligations to subs and suppliers than last month. This helped cash this month but means payments are coming due soon.
Distributions $8K
$8,035 in owner distributions went out in a net-loss month. Worth keeping an eye on the timing of draws relative to collection cycles going forward.
Key Accounts Snapshot
Cash in Bank
1st National + CB&T combined
$51,157
↓ $45,686 from March
Accounts Receivable
DSO: 19.8 days ✓ — collecting fast
$58,269
↑ $35,090 from March
Accounts Payable
DPO: 12.4 days — paying vendors fast
$38,527
↑ $32,504 from March
Line of Credit (CB&T)
Revolving LOC — ~10.4% implied rate
$99,873
~$864/mo in interest
Vehicle Loan (Dodge)
$548/mo payment · ~4 years remaining
$27,134
↓ $548 this month
Profit Quality Score
OCF ÷ Net Income
1.86
⚠ Watch
Financial Health Ratios
Quick Ratio
1.55
Healthy
Cash + A/R covers $1.55 of operating obligations for every $1 owed — excluding inventory and the line of credit, which is a revolving facility, not a fixed obligation. Above 1.0 is healthy.
Gross Margin
-5.6%
Concern
Job costs exceeded revenue this month. Subs at $58K were the primary driver. This is a timing and billing issue — not unusual in construction — but bears watching each month.
Debt-to-Assets
0.47
Watch
About 47 cents of debt for every dollar of assets. Not alarming — the business carries real fixed assets — but the LOC balance is the key item to reduce over time.
📅 Before Next Month
The Event
Your $38,527 in accounts payable is coming due — subs and material vendors expect payment within the next 2–3 weeks. At the same time, $58,269 in receivables should be arriving from your clients. These two cash flows are on a collision course in May.
Estimated Dollar Impact
If collections come in before payables are due: cash stays above $70K. If payables come due first and collections are slow: cash could temporarily dip toward $12–15K — tight but manageable. The timing gap is the risk.
One Action Item
By May 22: Reach out to your top 3 clients on the A/R aging and confirm payment timing. Once you know when that $58K is landing, sequence your vendor payments to come after — not before — those collections clear.
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This report is prepared for informational purposes only and is based on data provided to Prosynergy Bookkeeping. It does not constitute tax, legal, or investment advice. Please consult a qualified professional for guidance specific to your situation. All figures are accrual basis unless otherwise noted.